Events: Update ev3 events file

SwimOffice Admin - Webmaster

Sometimes you will need to reload a meet entry file when the meet host sends an updated ev3 file. Unfortunately if you reload the events file it will erase all the event entries, although it will retain their commitment to attend the meet. We recommend noting which events they're in via the Entry Report (or clone the event), then reimporting the file and using QuickEntries to re-enter the event selections; see below steps.

If you have an extremely large meet with only a few changes to the events file, you may find it easier to let the meet host know the additional selections and have them manually enter the changes in Meet Manager.

First generate the Entry Report. Note that athlete entries must be approved in order to appear on the Entry Report.

  1. Go to your Events page
  2. Click Edit Commitment under desired meet
  3. Click Committed Athletes tab
  4. Click Entry Report button
  5. Under Sorting header, change "Sort by" drop down to Athlete Name and check Two Column Format check box
  6. Click Generate Report Now!

Next re-import the entry file and use QuickEntries to re-enter the athletes.

  1. Go back to Events Page
  2. Click [Edit] next to desired event
  3. Under Step 3 of the Event Edit Screen select the Remove Meet Events file above & re-import radio button
  4. From here you should be able to Browse your hard drive and select the ev3 or zip file
  5. Click Save Changes and that event structure will repopulate this event
  6. Click Edit Commitment under desired event again
  7. Click the Committed Athletes tab
  8. From here use the Quick Entries to re-enter athletes into events using the Entry Report you generated in step 6; please watch the Meet Entry Quick Entries video tutorial for more details

Note that TeamUnify's Touchpad software allows for dynamic event file updating by the meet host without teams needing to re-enter the athletes.

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See Also
Can I add an EV3 file to an Event after athletes have already declared?
Approving athletes
Generating a Meet Entries Report

Events

  1. Add and create a new Event or Meet
  2. Event Creation - Most Frequently Asked Questions
  3. Quick Start Guide from meet creation to posting results
  4. Events: Add EV3 file to Event after athletes have declared
  5. Events: Hide event from Non-Admin/public - Admin only Event view
  6. Can I bring my TU event file into TeamManager?
  7. Send an email from the Committed, Undeclared or Declined Athletes Tab
  8. Can IE by event be sorted by time? Account?
  9. Clone / Copy Event (Save As)
  10. Meet & Events - LSC team and online meet entry. How to turn it on.
  11. Events: Restrict meet entry based on amounts due/owed, CC/ACH payment types
  12. Corrupted data, in my committed athletes tab?
  13. EV3 File is missing from Event Zip Folder
  14. configure event file
  15. How can I see who has replied online (declined) to an event?
  16. Events: Allow athletes to sign up by day/session instead of event
  17. Configure / edit the meet file to change event(s)
  18. How do I correct a meet fee in the Event File
  19. How do I create a relay with no members in it?
  20. How do I create my Entry Report in a two column format?
  21. Meet Entries: Update Times for Committed Athletes
  22. Course conversion of times/factoring of times
  23. How do I delete an event?
  24. How do I delete individual event records in meets?
  25. How do I enforce qualifying times?
  26. How do I manually enter qualifying times and custom times in events?
  27. Events: Reimport ev3 events file
  28. How do I use the Quick Entries / QuickEntries system to enter my athletes into events?
  29. How To Un-Commit an Athlete for an Event
  30. Is there a way to designate exhibition swimmers or exhibition events?
  31. Add a younger athlete to a relay - SwimUp Athlete
  32. Events: What multi-cut course order means in event entry file - YSL YLS LSY LYS SLY
  33. What does the Edit Job Signup button mean?
  34. Attend/Decline Event Button vs Edit Commitment button
  35. Events: Update ev3 events file
  36. Meet Entries: Update meet entry times when importing meet results
  37. What report will show the first time swimmers have swam events in a meet?
  38. Events: View/access past events
  39. Why am I getting a athlete appearing twice for an event?
  40. Why can't I attach events to meet on LSC site?
  41. Why does the attend this event button still show when the event is already past/archived?
  42. Why is Meet Manager giving my entry file an exception report and/or SDIF integrity check?
  43. Sending event invite or job invite
  44. Event Email Invite - Can you change who sends this
  45. Does MeetManager ™ / Meet Manager ™ accept an SD3 file?
  46. Online Registration - Using the event system to sign up for and bill for a social event
  47. Billing your accounts from the event system using the yes/no reply
  48. What does the H stand for next to my hand entered time - will it appear in my entries file?
  49. SwimOffice - Lead off leg allowing first swim to count as best time
  50. SwimOff / Swim Off times are not displayed
  51. Events: Load ev3 events file into meet
  52. Events: Diving events in SwimOffice
  53. Events: Set athletes as unattached or attached in meet entries
  54. Events: Enable/disable email confirmations for event declaration
  55. The Link in the Event Invitation does not work.
  56. Events: Restrict meet to certain Billing or Roster Groups/Locations
  57. Events: Email meet invite to specific swimmers

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