Preferred name in athlete member profile - Overview of uses

When you create sd3 SDIF files for Meet Manager (MM), it does include the preferred name in the file for MM to use. This is true for the following:

  • Team Admin > Account/Member Admin > Members tab > SDIF button -- to generate an SDIF roster file for MM
  • Team Admin > Account/Member Admin > USA registration -- to generate the USA registration SDIF file for the LSC
  • Events > Edit Commitment > Committed Athletes > Generate Entry Files -- to generate an sd3 meet entries file for MM

Technically it creates D3 records with the swimmer's preferred name per the USA Swimming SDIF file spec. Check with the LSC and Hy-Tek to see if they use the preferred name for anything or not.

As for the rest of TeamUnify SwimOffice, the preferred name is just an FYI field and doesn't really affect anything else. It does not affect the USA ID; that is constructed from the first, middle and last name and birth date.

If you have a swimmer who has a preferred name they want to use you will have to change their first name in their account in order for it to show up in the meet entries and results. It only uses the first name, not the preferred name. Changing the name does not automatically change the ID and it's fine to leave it the way it is.

However, if you want their ID to reflect their preferred name and it currently doesn't then you will have to contact USA Swimming in order to get a new ID number for the athlete and inform them of the circumstances surrounding the need to change. Once you obtain it you can enter that into the account so it associates to their name. Then you will have to merge both of the the IDs together in order to still have all of their results attached to her account.


See Also
Merge ID, correcting ID mismatches in meet results
Generating a Meet Entries file
Generating USA Swimming Registration
Roster file for import into Meet Manager

Membership

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  14. SwimOffice - USA Registration Reconciliation Report to check USA#
  15. Can I merge Accounts? Dealing with duplicate accounts/members
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  17. Membership: Divorced parents account - How to handle in SwimOffice
  18. Membership: Find account name from account number
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  20. Membership: Member and coach photo size guidelines
  21. How Can I Tell Who Has A Verified Email Address?
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  24. Membership: Reset t-shirt sizes to blank
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  31. Accounts/Members: Export roster / members for import into Team Manager
  32. Move an athlete/member from under one account to the other
  33. Accounts/Members: Export a roster to import into Meet Manager
  34. Print Athlete Roster or Member Directory
  35. Printing Rosters
  36. How do I print or produce a report with account information or member information?
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  38. How do I set an inactive date for a member to show when they will be leaving?
  39. How do I set an unattached code?
  40. Membership: Upload/import member database for those without Team Manager
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  42. Does Reactivating / turning on an account change the password?
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  44. Membership: Account notes that only Super Users can see
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  47. Member login and password isn't working
  48. Preferred name in athlete member profile - Overview of uses
  49. Account and Member Status definitions
  50. Membership: User Admin type access level definitions
  51. Membership: Number of email addresses and SMS numbers allowed
  52. Sent password email and account didn't receive it
  53. What if I don't have the required email or address field for an account?
  54. Why can't I enter my email address in for a new account?
  55. Why is my swimmer not showing the event?
  56. Edit Attendance or Workout report on the Website / SwimOffice - Sync back to OnDeck
  57. Membership: Add and verify a cell number for SMS/texting
  58. Coach's Page - Hiding the Board of Directors
  59. Print mailing labels
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  68. Contact Us Button - Marketing Best Practice
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  70. Team Club Code is being used by another team error
  71. Membership: Use filters to display specific lists of accounts/members
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  74. Membership/Registration: Export t-shirt sizes
  75. Delete and Undelete Accounts and Members
  76. Adding or Editing a Roster Group, Location, Sub Billing or Billing Group
  77. Membership: Save a custom search - Saved Views
  78. Custom report print or Excel - Member/Athlete or Account report of data
  79. Set an athlete as Not USA Registered
  80. Understanding What you Are Filtering On
  81. My columns don't show in account member admin
  82. Email the Password to one, many or multiple Accounts
  83. Searching in Account Member Admin
  84. Membership: Workout / Attendance Report
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  86. Accounts/Members: Export accounts/members roster to Excel spreadsheet
  87. Manually reset password for account
  88. Membership: Determine accounts with ONLY inactive members
  89. Membership: Duplicate email / email already exists / can't add account
  90. YMCA Membership: Remove coach so they stop receiving emails
  91. Membership: View MainSet videos
  92. Membership: Exclude accounts from meet financial requirements
  93. Membership: View individual athlete meet results, best times
  94. Membership UK: DBS Check Date field
  95. Membership: Hide Member from search in Members tab
  96. Membership: Determine account's most recent/last log in
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  98. UK Workforce training certifications introduction
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  102. UK Workforce: Filters - Check certifications and expiry dates
  103. USA Swimming racing start certifications

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