USA Swimming: Member Data Validation Service Overview

Admin Level - Superuser

SwimOffice allows you to use USA Swimming's Member Data Validation Service to verify member information and submit your registration batch(s) directly to the LSC/USA Swimming without emailing a file. If your team has never done this, you will first need to authorize TeamUnify as a third-party vendor with SWIMS. This is a one-time procedure.

Once that is complete, it is a two step process every time thereafter.

  1. Compare member data with SWIMS database—This allows you to correct any discrepancies or errors before registering them.
  2. Register your swimmers with USA Swimming—This uses a file-less batch registration to send the data directly to USAS.

After submitting the batch, SwimOffice automatically checks with USAS once a day as to its status. Assuming it was successful, it will update the LastReg Conf'd field with the process date for each member submitted, and the USA Swimming badge for registered athletes will be set to the year you selected in which to register them. You can also check the status on your own.

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