YMCA: Late Fees

Admin Level - Superuser at National YMCA only

The National YMCA (Nat. Y) can set a date and amount to charge coaches if they register late for a given season. When a coach registers late, the late fee will be created as an invoice against the team the coach belongs to. The Nat. Y can then charge the team’s credit card for the late fee invoice.

Set up late fee

  1. In the side menu click YMCA Admin > Fee Setup.
  2. Enter the late fee amount in the Coach Registration Late Fee field.
  3. Select the chart of account in the CoA dropdown.
  4. Under the Assess Fee section, select the Beginning and Ending dates for when the late fee will be assessed.
  5. Click Save.

Late fee notice and invoice

When a coach registers on the YMCA Admin > Coaches tab within the date range set by the Nat. Y, they will see a notice that a late fee will be charged to their team, and a late fee email will be sent to their team with a link to the invoice.

Charge late fee to credit card

  1. In the side menu click YMCA Admin > Invoices.
  2. Check the box by the invoices to charge.
  3. Click Edit > Charge CC.
  4. The team's credit card will be charged the amount of the invoice.

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See Also
Add/update credit card for YMCA fees

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