Events: Allow athletes to sign up by day/session instead of event

SwimOffice Admin - Email/Print/Calendar

When you add an event and attach an ev3 events file, the default is to allow athletes to commit by event. For those teams that only want coaches to choose the events, you can set the event to only allow athletes to choose the days and sessions they will attend. Note: When the system is set to day/session, a parent will only be given days/sessions for which the athlete qualifies.

Method 1 - When creating an event

  1. Go to your Events page.
  2. Click New Event.
  3. In step 3, select the last option, Allow On-line Reg; Meet Manager/Meet Events file to allow On-Line meet entry.
  4. Select Import Meet Events file below.
  5. Click Browse...
  6. Navigate to the ev3/zip file and double click it, or click the file and click Open.
  7. Set Allow Athletes to commit by Event? drop down to NO, commit by Day/Session.

    Set athletes to commit by day/session in event creation

  8. Fill in the all other data and click Save Changes.
If you do not set this when you create the event, you cannot edit the event to change it. Instead, you must use the below method.

Method 2 - After event creation

Use this method if you did not set the event to day/session when you created it.

  1. Go to your Events page.
  2. Find the desired event and click the Edit Commitment button below it.
  3. Click the Edit link to the right of Event Declaration Setting.

    Edit event declaration in SwimOffice

  4. Change the Allow Athletes to commit by Event? drop down to NO, Athletes can ONLY commit by Day/Session.

    Set athletes to commit by day/session in event declaration

  5. Click Save Changes.

See Also
Add a new Event or Meet
Editing the meet set up
Enter athletes into events using QuickEntries


  1. Add and create a new Event or Meet
  2. Event Creation - Most Frequently Asked Questions
  3. Quick Start Guide from meet creation to posting results
  4. Events: Add EV3 file to Event after athletes have declared
  5. Events: Hide event from Non-Admin/public - Admin only Event view
  6. Can I bring my TU event file into TeamManager?
  7. Send an email from the Committed, Undeclared or Declined Athletes Tab
  8. Can IE by event be sorted by time? Account?
  9. Clone / Copy Event (Save As)
  10. Meet & Events - LSC team and online meet entry. How to turn it on.
  11. Events: Restrict meet entry based on amounts due/owed, CC/ACH payment types
  12. Corrupted data, in my committed athletes tab?
  13. EV3 File is missing from Event Zip Folder
  14. configure event file
  15. How can I see who has replied online (declined) to an event?
  16. Events: Allow athletes to sign up by day/session instead of event
  17. Configure / edit the meet file to change event(s)
  18. How do I correct a meet fee in the Event File
  19. How do I create a relay with no members in it?
  20. How do I create my Entry Report in a two column format?
  21. Meet Entries: Update Times for Committed Athletes
  22. Course conversion of times/factoring of times
  23. How do I delete an event?
  24. How do I delete individual event records in meets?
  25. How do I enforce qualifying times?
  26. How do I manually enter qualifying times and custom times in events?
  27. Events: Reimport ev3 events file
  28. How do I use the Quick Entries / QuickEntries system to enter my athletes into events?
  29. How To Un-Commit an Athlete for an Event
  30. Is there a way to designate exhibition swimmers or exhibition events?
  31. Add a younger athlete to a relay - SwimUp Athlete
  32. Events: What multi-cut course order means in event entry file - YSL YLS LSY LYS SLY
  33. What does the Edit Job Signup button mean?
  34. Attend/Decline Event Button vs Edit Commitment button
  35. Events: Update ev3 events file
  36. Meet Entries: Update meet entry times when importing meet results
  37. What report will show the first time swimmers have swam events in a meet?
  38. Events: View/access past events
  39. Why am I getting a athlete appearing twice for an event?
  40. Why can't I attach events to meet on LSC site?
  41. Why does the attend this event button still show when the event is already past/archived?
  42. Why is Meet Manager giving my entry file an exception report and/or SDIF integrity check?
  43. Sending event invite or job invite
  44. Event Email Invite - Can you change who sends this
  45. Does MeetManager ™ / Meet Manager ™ accept an SD3 file?
  46. Online Registration - Using the event system to sign up for and bill for a social event
  47. Billing your accounts from the event system using the yes/no reply
  48. What does the H stand for next to my hand entered time - will it appear in my entries file?
  49. SwimOffice - Lead off leg allowing first swim to count as best time
  50. SwimOff / Swim Off times are not displayed
  51. Events: Load ev3 events file into meet
  52. Events: Diving events in SwimOffice
  53. Events: Set athletes as unattached or attached in meet entries
  54. Events: Enable/disable email confirmations for event declaration
  55. The Link in the Event Invitation does not work.
  56. Events: Restrict meet to certain Billing or Roster Groups/Locations
  57. Events: Email meet invite to specific swimmers

Feedback and Knowledge Base