Meet Entries: Create a Relay using Auto Find, Add NT Relay, or Manual Add

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To create a relay team, follow the below steps. You can have SwimOffice attempt to build the best teams for you using Auto Find or Add NT Relays, or you can build them yourself using Manual Add.

Auto Find

When you want SwimOffice to automatically build a relay team, you need at least four swimmers with an individual time. For example, in a 400 free relay you need four swimmers with a 100 free time.

  1. Go to your Events or Calendar page.
  2. Click Edit Commitment button below the desired event.
  3. Click Committed Athletes tab.
  4. Click Relay Teams tab.
  5. Click the Auto Find link appearing next to the desired Relay.
    Relay Teams tab

    This will take you to the “Find Best Relay Teams” screen.
    Find Best Relay Teams
  6. Select your desired filters.
    • If it's a free relay you can select the Leg Order Logic.
    • If it's a mixed gender relay you can select the Mixed Relay Option (2 Females + 2 Males, or Any Combination of Genders).
  7. Optional: If you want to exclude athletes from being considered for this relay team,
    1. Click Add at the bottom.
    2. Enter your filters and click Search or click Display ALL Qualifying Members.
    3. Check the boxes next to the athletes you wish to exclude.
    4. Click Exclude Athlete(s) from this Relay.
      Select Athletes
    5. You can repeat steps a-d to exclude more athletes.
    6. When finished, click Close.
    7. If you made any exclusion mistakes, click desired athlete and click Remove.
    8. Selections you make will be saved and appear again from relay to relay.
  8. Click the Next button.
    • This will generate the best relay teams available based on the parameters selected.
    • If no athletes appear, that means there aren't at least four athletes with prior times for that event and you will need to use either Manual Add or Add NT Relays instead (see below).
  9. Select the team you wish to add, click Add Selected Relay Teams, click OK to confirm, and it will populate the athlete leg assignments.
    Best Relay Teams
  10. After building the teams, you may select one or more teams and click Remove Athletes From Teams to simply have an entry time without athletes.

Add NT Relays

If you don't have enough athletes with prior times in order for Auto Find to work, you can use Add NT Relays to automatically build relay teams with swimmers who have no times. It will automatically pick swimmers from oldest to youngest for each team. If you want to pick them yourself, see Manual Add below.

  1. Go to your Events page.
  2. Click Edit Commitment below desired meet.
  3. Click Committed Athletes tab.
  4. Click Relay Teams tab.
  5. Click Add NT Relays to the right of desired relay.
    Relay Teams
  6. Enter the number of relay teams you want to build.
  7. If you want to build relay teams with swimmers, leave the drop down set to Add NT Swimmers.
    Bulk Create Multiple Relays
  8. If you want to create empty relay teams with no swimmers so you can deck enter them, change the drop down to Leave Blank.
  9. Optionally check the boxes to only search for committed athletes and/or athletes in the relay’s session.
  10. Click Add.
 

Manual Add

Use Manual Add if Auto Find doesn't work due to not enough athletes having prior times in that relay.

  1. Go to your Events page.
  2. Click Edit Commitment below desired meet.
  3. Click Committed Athletes tab.
  4. Click Relay Teams tab.
  5. Click the Manual Add link to the right of the desired leg of the relay.
    Relay Teams

    This will bring you to the “Relay Team Edit” screen.
    Relay Team Edit
  6. Click Select in the Athlete Leg Assignments section. From here you will see all athletes who qualify for the event.
    Assign Athlete to Relay Leg
  7. You may optionally set filters at the top and click Search to narrow down the list.
  8. Click the checkbox next to the names of the desired athlete for each leg. The leg number will automatically increase with each selection.
    • In the case of medley relays like in the screenshot above, make sure to choose legs in the proper order (back, breast, fly, free). As you choose one leg, best times for the next leg will automatically sort from fastest to slowest to make selection faster.
  9. Click Assign Athletes to Legs button when finished.
  10. You may click Remove All to remove all four athletes so as to be left with an entry time only.
  11. You may optionally add backup athletes by clicking Add below Backup Athletes.
  12. Click Save Changes.
  13. After building the teams, you may select one or more teams and click Remove Athletes From Teams to simply have an entry time without athletes.

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See Also
How do I exclude an athlete(s) from a relay?
How do I approve relays?

Meet Entries

  1. Meets & Events VIDEO Tutorials
  2. Approving Athletes
  3. Athlete's times show NT in event
  4. Best times discrepancies between meet entries and reports
  5. Bonus events / exhibition events
  6. Can coaches be added to Meet Entry Report?
  7. Seasonal Team - Can I change my LSC code to match Team Manager?
  8. Can I have Backup Swimmers for my Relays?
  9. Can I Import Meet Results Files Using My Team Code Only?
  10. Can I import my entries into Team Manager?
  11. Committing Athletes
  12. Entry Report: Why do some times say "missing meet!"?
  13. Commit athletes to IE by event, swim-up athletes
  14. EV3 Files
  15. Generating a Meet Entries file
  16. Generating a Meet Entries Report
  17. Meet Entries: Generate meet fees batch/report from entries
  18. Meet Entries: Generate meet fees file/report (old ver)
  19. Change the Rec League Code Attached to Team's Meet Entries
  20. Edit/Add/Delete existing times, results and relays for athletes in the times database
  21. How can my parents run a meet entry report listing all meets they have entered?
  22. Run a dual team intrasquad meet
  23. How do I approve relays?
  24. How do I create a record for an athlete not in my member database?
  25. How do I delete meet results and reimport?
  26. Enter athletes into events using QuickEntries
  27. How do I exclude an athlete(s) from a relay?
  28. Viewing the notes your accounts or parents leave for the athlete when they commit to an event or meet
  29. How do I get Team Manager Entry files off of the website?
  30. Events: View and use swim-up/swimup athletes
  31. View or Export Notes from Committed or Declined Athletes
  32. How Do I See What My Team/Club Codes Are?
  33. View the notes from the Not Committed / Declined Athletes in a meet
  34. Meet Entries: Create a Relay using Auto Find, Add NT Relay, or Manual Add
  35. Is there a way to export the team records in a file to import into Meet Manager?
  36. Online Meet Entry (OME) - USA Swimming
  37. Rejecting Entries
  38. Meet Entries: Set Athlete's Attach Date to auto set UNattached
  39. What does non standard stroke error mean?
  40. Where do I get an “ev3” file?
  41. Why are my swimmers not aging up correctly for a meet?
  42. Why are some seed times NT even though the athletes have best times? Course Type
  43. Why are there qualifying times populating my swimmers entries that are not in my database?
  44. Why can't I find the icon that lets me connect my events to meet results?
  45. Meet Entries: Heat and lane assignments
  46. Meet Entries: Using two team club codes for combo teams
  47. Changing Course Type
  48. Why does meet attendance report not show all meets?
  49. Multi Decline Athletes
  50. Meet Entries: Not USA Registered athletes, Entry Report
  51. Meet Entries: Auto add / build NT relays
  52. Meet Entries: USA Swimming athlete registration check
  53. Meet Entries: Add/edit/enforce day/session entry limits
  54. Meet Entries: View Commitment Log of changes made
  55. Meet Entries: Restrict entry times to certain meet type(s)

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