Online Registration - Preparing, Communicating and Marketing your Online Registration

Admin Level - All Admin Levels depending on nature of communication

TeamUnify has best practices to help prepare, market and communicate your online registration system is ready!
Go to Team Profile and double check your age up date if you use it (seasonal teams only) and ensure the date is current
Go to your Coaches Button at the top of your site and ensure your coaches and board of directors is up to date
Go to your News Tab and create your News Item announcing that your online registration will be opening soon! Use the powerful email functionality in the news section to communicate to your membership. It also shows those coming to your site that it's current and up to date.



Use the prebuilt Email Promo within your online registration system to email your membership. To access and email do the following:
a. Go to Registration Admin.

  1. Chameleon users: In the side menu click Team Admin > Registration Admin.
  2. New CMS users: In the side menu click Team Tools > Registration Admin.

b. Select your current registration
c. On the bottom of the setup page select the tab: Email Promo
d. Copy the text



e. Go to Email Center

  • Chameleon users: Go to Team Admin > Email Center > Email Message > Select a specific set of accounts or select All
  • New CMS users: Go to Team Tools > Email Center > Email Message > Select a specific set of accounts or select All
f.  Enter in a Subject
g. Paste your Email Promo into the body of the email and email NOW


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See Also
Managing your registration system
Scenarios and Mistakes that we have answers for!

Registration System

  1. TU University: Online Registration Guide
  2. Online Registration VIDEO Tutorials
  3. Getting Started with SwimOffice's Online Registration Setup and Management
  4. Getting Started Checklist for SwimOffice's Online Registration
  5. SwimOffice Registration Management Video
  6. I Received a Warning When Editing SwimOffice's Registration's Dates. Why?
  7. Online Registration - I updated the athlete's information in Account/Member Admin but the registration system doesn't update
  8. Registration: Apply credit card transaction fee/surcharge automatically
  9. Registration: Hide Check Status button
  10. Registration - Adding a Custom/User Defined Payment Method
  11. Online Registration - Most Common Scenarios and Mistakes and How to Solve
  12. Set up event connected with Online Registration - Multiple Registrations on
  13. Online Registration - Creating Registration Groups - a must READ!
  14. Registration: Add/edit a required, optional, or optional quantity per account charge
  15. Adding Additional Per Member Charges - Optional or Required
  16. Online Registration - My registration is on but I can't see it. Set as Current.
  17. Online registration - allowing new members/children to signup if account and/or member already exists
  18. Online Registration - Preparing, Communicating and Marketing your Online Registration
  19. Registration: Copy / clone an Online Registration
  20. Agreements / waivers and making them optional or required
  21. Online Registration - Setting Maximum Limits by Group or Global Limits
  22. Registration: Test before turning on/activating
  23. Can I enforce accounts to signup for jobs during online registration?
  24. Online Registration - Preferred Name Required or Optional
  25. Registration: Register Board Members' and Coaches' athletes
  26. Transfer Athletes - Question during the registration process
  27. Set email notification for new registration - New Registration Alert
  28. Do our charges separate into any report from the Online Registration system?
  29. Locations - How they affect billing, registration and OnDeck
  30. Online Registration - Ensuring member/athlete/children medical information is filled in and added
  31. Make a registration partial payment
  32. Can an Account accidentally create a new account during online registration?
  33. Email members / athletes who have not registered through the online registration system
  34. View day and time an athlete registered in the Registration module
  35. How do I add a multi-swimmer discount to the registration system?
  36. Approve members in online registration
  37. How do I manually process a credit card for a registration?
  38. Change the Registration Group or Location of existing registration
  39. Registration - Handling a credit/negative amount
  40. Registration: Charge a late fee
  41. How do I delete registrations to make the list more manageable?
  42. Add or ask questions in registration - user defined fields
  43. Registration: Enforce collecting outstanding balance
  44. How do I Implement a yes/no question to adjust the fees in the Registration Module?
  45. Can I remove a registration group safely from online registration?
  46. How do I invoice unpaid registrations?
  47. How do I manually register a swimmer if I'm using the Online Registration Module?
  48. Registration: View or print agreements and waivers
  49. Record a payment by check in a registration
  50. How do I refund an online registration?
  51. How do I require my members to save their Credit Card information in Registration for auto-pay?
  52. How does the Multi Swimmer Discount calculate in Registration for dollar amounts?
  53. Online Registration - Members approved but say Not Paid
  54. Online Registration - How do I turn it off?
  55. Registration: Show or hide t-shirt, swimsuit, jacket, and pant sizes
  56. Registration: Set age range for registration groups
  57. Registration: Export report of Registration and financial data
  58. Setting a Payment Frequency in Online Registration
  59. What steps will my Membership have to go through to Register Online?
  60. When does a new account get a login and password from the online registration system?
  61. When does the Online Registration Charge the CC?
  62. Where is my online registration link to set it up?
  63. How does registration affect the billing system?
  64. Registration: Add a charge to a registration
  65. Does Online Registration allow ACH?
  66. Use ACH to pay for registration workaround
  67. Waitlist / wait list for Online Registration
  68. Export a spreadsheet with swimsuit / swim suit size information
  69. Add swimsuit / swim suit size to registration and to member profile
  70. Collect swim suit / swimsuit quantities (bulk orders) and collect money - How To
  71. Registration: What families see when they register
  72. Registration: Update status on accounts and members who do not register
  73. Sell tickets using an event registration
  74. Apply account credit to registration
  75. Registration: Custom message on Account Setup and Member Selection pages
  76. Registration: Copy / Clone an Event Registration
  77. Registration: Set up to accept credit cards
  78. Registration: Hide unneeded fields and dates
  79. Registration: Rename or hide "Start Registration" button
  80. Registration: Add Registration button to homepage
  81. Registration: Add mobile friendly button to home page
  82. Registration: Electronic signatures
  83. Registration: Connect outstanding balances/credits, double bucket billing
  84. Registration: Double bucket billing and payments by check
  85. Registration: Display Registration in SportsEngine directory listing
  86. Registration: When account/member updates transfer to Account/Member Admin
  87. Undelete a registration
  88. Registration: Reasons NOT to reuse old registrations
  89. Registration: Club or pool memberships
  90. Dealing with duplicate registrations
  91. How to delete an account's registration
  92. Contact Request account status during online registration

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