TouchPad: Entry Manager - Import SD3 entries, rosters, meet results

SwimOffice Admin - Super User / TouchPad Admin

Entry Manager is used to import entries files, rosters and results into your TouchPad meet. With our innovative interface you can view details about your meet entries in advance of actually importing them. View exceptions, review changes to seed times, preview your timeline before you commit a new athlete or update an entry, enforce qualifying times, overwrite existing team entries, or do not import NT entries. Equipped with great options to customize entries the way you want, it is truly up to you.

To use the Entry Manager do the following:

  1. Open TouchPad.
  2. Click the Entry Manager tab.

     
  3. Click the "File" section drop down and select a file type to import--Entries, Roster, or Meet Results for seed times.
  4. Click Browse... and navigate to the file you want and double click it.


  5.  
  6. Follow the prompts to confirm data settings are correct.
  7. Once loaded your entries will automatically populate the entry grid.
  8. You can select a specific team's entries or view all by selecting them in the "Teams" menu.
  9. Apply desired Options and click Import Now when ready.

Once this import has been completed, TouchPad will run the Meet Entries report, but if multiple teams were entered, you can also run a Meet Entries report for just one team. Generate from Meet Reports > Meet Entries. You can select a specific team by using the "Team" filter.

Below is a description of each section of the screen.


1. File

  • Select a file type from the drop down:
    1. Entries — Select to bring in any entries file.
    2. Roster — Select to bring in any SD3, CL2 or ZIP roster file. If you want to import a roster from SwimOffice (i.e., a TeamUnify website), read the Knowledge Base article on importing a roster into TouchPad if needed, but the best practice is to use the TU Sync feature with TeamUnify teams when possible.
    3. Meet Results for seed times — Select to bring in a new results file to update any team's current entries with new seed times.
  • Remember location — Saves the file directory location for the next time you click Browse...
  • View imported SD3 files — Find an Entries file for this meet that you already imported.
  • Browse... — Navigate to the file you want and double click it. You do not need to unzip the entry file prior to opening it in Entry Manager.

2. Options

These options can be selected before or after browsing for a file.

  • Update seed times only — Select this option if a team is not allowed new entries but they have new seed times.
  • Event # must match — The best way to ensure that entries are imported into the correct event is to match on event numbers. If all teams are using TouchPad, the events will match exactly. If not, it's possible the event numbers will not match. If this option is not selected TouchPad will try to find the correct matching event based on distance, stroke, gender, age group, and in some cases division.
  • Only import relays — Use this option to import a second entry file that contains updated relay legs and you don't want to allow ANY changes to the existing individual events. Note: This only replaces swimmer names or adds swimmers to an empty leg. If you have a swimmer in a relay leg on TouchPad and the import file does not, it will leave the swimmer and not overwrite with an empty leg.
  • Only import the selected team — Use this when you only want to import entries/rosters/results for a selected team. A team must be selected in the "Teams" section for this option to work. Selecting this will enable the ability to Delete and overwrite entries.
  • Delete and overwrite entries — This will delete the previous import and re-import an entirely new entries file. Use this option if you know the team has made changes to any piece of the entries file.
  • Enforce qualifying times — If you have qualifying times for your meet, then check this box to not include NT times and times that do not meet the qualification time for each event. Note: When importing entries based on qualifying times that can be from any of the three courses (Yards, LCM, or SCM), an Exception Report is created that filters the non-qualifying entries based on the actual course. The only case where a converted time is compared is when the event is a 1650, 1000, or 500 and the time is a LCM or SCM time.
  • Do not import NT's — Select this option if your meet does not allow No Time entries.

3. Preview Timeline

Once you upload an entries file, you can generate a preview of the timeline for the meet to ensure you are able to import all entries for this team.

4. Display filters

  • Display Settings — Click to change the font size of the tables in Entry Manager. Choose from Small, Medium or Large and click Done.
  • You can resize the row and column grids inside of the main display. To do so, simply drag and drop the grid lines between the row or column headers to the appropriate size. This works just like in an Excel spreadsheet.
  • Status — Select which options in the "Status" column to view. Choose from All, Imports & Updates (helpful if you are importing an updated entries file), or Exceptions.
  • Entry​ — Select what kind of rows to view. Choose from All, Athletes, Individual, or Relays.
  • Current Entry Time — Displays that column when checked, the seeded time, right next to the "New Entry Time" column so you can compare the two.
  • Ev #(Entry File) — Displays that column, the entry file event #, to compare with the TouchPad Event #. Use if importing from a non-TouchPad team to ensure you are matching event #s correctly.
  • Qual Times — Select this to show the qualifying times for each event.

5. Reasons for not importing (Details)

Entry Manager makes sure the data in files is error free and provides insight into the import status. The reasons for errors could be based upon data it reads from the uploaded SD3 file, or based upon knowledge Entry Manager has of the existing meet, entries, and athletes. Here is a sampling of possible messages.

  • Event not found
  • Only relays will be imported
  • No new entries allowed
  • Event number in SD3 does not match meet event number
  • Does not qualify for event
  • Will not import without associated event entries
  • Entry or athlete deleted
  • New entry or athlete imported
  • Entry or athlete updated
  • Could not find Relay Athlete
  • NT Entries will not be imported
  • Team name or code already exist in the meet
  • Athlete ID already exists (in SD3 or meet)

6. Status Color Key

  • Green — Will be imported
  • Red — Will not be imported
  • Yellow — Will be updated
  • Purple — Successfully imported or updated

7. Exception Report

Select a specific team under "Teams" and click Exception Report to generate a report of the exceptions that occurred with their entry file.

__________
See Also
TouchPad Video Tutorials
Adjust the font size of Entry Manager
TouchPad Quick Start Guide

TouchPad

  1. TouchPad & TUSync Overview
  2. TouchPad Quick Start Guide
  3. TouchPad VIDEO Tutorials
  4. TouchPad: Step 1 - Meet Setup and Event Creation tutorial
  5. TouchPad: Step 2 - Syncing Events and Entries tutorial
  6. TouchPad: Step 3 - Athlete Entries, Meet Reports, Heat Sheets tutorial
  7. TouchPad: Step 4 - Print Award Labels and Results, Score, Export Results tutorial
  8. TouchPad: Step 5 - Sync, Release and Export Results tutorial
  9. TouchPad - Giving administrative rights to run TouchPad
  10. TouchPad shortcut keys
  11. TouchPad: Add/create a meet - Meet Setup
  12. TouchPad: Add/edit events
  13. TouchPad: USA-S Sanctioned Event, Approved Competition and Observed Swim
  14. TouchPad: Set up meet for Not USA Registered athletes
  15. TouchPad: Alternate heats/events
  16. Adding results from TouchPad using TUSync
  17. TouchPad - Allowing Parents to Manage Checkins
  18. Athlete Check-ins using OnDeck and TouchPad
  19. Bonus events in TouchPad
  20. TouchPad - Best Practice for Meet Creation on multiple computers CRITICAL READ
  21. TouchPad: Event Records Broken report
  22. TouchPad: Check-In with OnDeck
  23. TouchPad: Create multi-age events
  24. TouchPad Creating Meet Packages - Heat Sheet/Psych Sheet/Meet Durations reports
  25. TouchPad: Add entry fees to events
  26. TouchPad: Add deck entry fees to events
  27. Deleting a TouchPad meet from SwimOffice events tab
  28. TouchPad - Restore a team
  29. Emailing invited teams for a TouchPad meet
  30. TouchPad - Enable or disable the ability to sync entries to the host
  31. TouchPad: Enable or disable sync function by team for event entries
  32. TouchPad - Event Time Standards - restrict entries for events
  33. TouchPad - Exporting a Meet Entries File
  34. TouchPad Exporting Results
  35. TouchPad: Generate meet recon file for SWIMS
  36. TouchPad - Manually adding results for a meet
  37. Why are my athletes Name/Gender coming in wrong to TouchPad?
  38. TouchPad - Generating Meet Registration Verification (USA ID Verification) for LSC or SWIMS
  39. TouchPad - Generating a meet registration file for the LSC
  40. TouchPad: Scratch an athlete's events for a session
  41. TouchPad - Team Manager(tm) Importing Meet Results
  42. TouchPad - Event type preferences
  43. TouchPad: Generate athlete check-in sheets
  44. TouchPad - Adding an event?
  45. TouchPad - Deleting an event?
  46. TouchPad - export meet results
  47. TouchPad - Export the USS Verification file?
  48. TouchPad - Generating an Event File
  49. TouchPad - sending my host an entries file for a TouchPad meet
  50. Touchpad: Accept a TouchPad invitation as a visiting team
  51. If my TouchPad meet will not sync how do I get the host my file?
  52. TouchPad: Import meet entries into TouchPad (non syncing teams)
  53. IMX/IMR points reporting using a TouchPad results file
  54. TouchPad - Inviting other TeamUnify teams to a meet using TUSync
  55. TouchPad: Meet Timeline / Meet Duration report
  56. TouchPad - Meet Results Reports
  57. TouchPad - Meet Time Estimate
  58. TouchPad - Mixed event scoring separated based on gender
  59. TouchPad - Multiple Division Scoring - allowing multiple teams to score against each other
  60. Opening sync back up to allow a team to update entries and sync to TouchPad
  61. TouchPad - Print Event Sheet
  62. TouchPad - Rejecting a team from a meet
  63. TouchPad - Restricted Scoring allows teams to score more accurately based on size/number of athletes
  64. TouchPad - Results File Export
  65. TouchPad - Score by different age groups
  66. TouchPad: Score / Scoring
  67. TouchPad: Quality points / quality team scoring
  68. TouchPad - Scoring Tutorial
  69. TouchPad - Adjusting the seeding pattern for heat/lane assignments
  70. TouchPad - Seeding How To
  71. TouchPad - Sending your LSC an events file without any athlete's entered
  72. TouchPad - Sequences/Sessions and OnDeck check ins - management and best practice
  73. Set sequence adding your day and sessions and for OnDeck check ins
  74. TouchPad - Set Time Standards
  75. TouchPad - Setting up Event Messages
  76. TouchPad: Records - Add/edit Event Records
  77. TouchPad: Import/export records
  78. TouchPad: Connect your timing console
  79. Starting and ending a TouchPad meet sync time and date
  80. Syncing meet structure from Touchpad and editing on SwimOffice
  81. Syncing TouchPad/SwimOffice/OnDeck information flow
  82. TouchPad meet is not showing athlete times on SwimOffice
  83. TouchPad: How do I delete a meet?
  84. TouchPad: How do I edit an existing meets basic setup information?
  85. Tracking who has accepted their invitation and submitted entries
  86. Un-inviting a team from a TouchPad meet
  87. Updating your meet structure using TouchPad
  88. Touchpad - Delete a meet off of SwimOffice after you have accepted the invitation
  89. TouchPad - What is a sequence?
  90. Viewing who has accepted/declined a meet invitation using TUSync
  91. TouchPad: Accept visiting team's entries / Entries won't sync but are visible in SwimOffice
  92. TouchPad - Why don't my athletes qualify for open events
  93. TouchPad - Merging event times during meet
  94. TouchPad: Athlete Entries
  95. TouchPad: Relay Entries
  96. Why did a meet show up on our site that says TouchPad?
  97. TouchPad: Add an athlete during the meet
  98. TouchPad: Sync entries for meet using TUSync
  99. TouchPad: Set up a network
  100. TouchPad: Activate / view TouchPad Live results on SwimOffice
  101. TouchPad: Watch specific athletes or teams
  102. TouchPad Live - Turning on Live Results for TouchPad globally
  103. TouchPad Live - Where is my meet?
  104. TouchPad Live - hide a meet from TouchPad Live but show others
  105. TouchPad: Import a roster into TouchPad for OnDeck/manual entries
  106. TouchPad - LSC exception report requires USA ID change in TouchPad
  107. TouchPad SD3 Results File - TeamManager reports duplicate team count (visual only)
  108. Disable TouchPad starting up when you computer starts up
  109. TouchPad: Entry Manager - Import SD3 entries, rosters, meet results
  110. TouchPad: Adjust font size in Entry Manager
  111. TouchPad: Manually set or clear athlete as Not USA Registered
  112. TouchPad: Generate report of Registered and Not USA Registered athletes
  113. TouchPad: Export results for USA Registered and Not USA Registered athletes
  114. TouchPad: Sync meet results for USA Registered athletes
  115. TouchPad: Run "Timed Final/Last Heat in Finals" with finals in different session
  116. TouchPad: Show finish place by heat
  117. TouchPad: Meet Entries report
  118. TouchPad: Enter DQs and DFSs
  119. TouchPad: Delete or clear all times for an event
  120. TouchPad: Scratch athlete(s) by name or event pre-meet
  121. TouchPad: Scratch athlete(s) during meet
  122. TouchPad: Filter by open events, age, name in Scratch Pad
  123. TouchPad: View TouchPad Live results on any device
  124. TouchPad: Use FINA/USA Swimming or NCAA/Other rules for time adjustments
  125. TouchPad: Enter Results screen
  126. TouchPad: Adjust/select electronic, backup and watch times (F12)
  127. TouchPad: Failed Heat - Adjust Times
  128. TouchPad: Timer Settings - select timers
  129. TouchPad: Average Watch Times
  130. TouchPad: Award Labels
  131. TouchPad: Deck Entry report
  132. TouchPad: OVC Athletes
  133. TouchPad: Event Cut Times
  134. TouchPad: Print championship, consolation and bonus final results
  135. TouchPad: Select country and date format
  136. TouchPad: DFS (declared false start) in Enter Results
  137. TouchPad: Delete Team
  138. TouchPad: Scratches report
  139. TouchPad: Global Settings for international teams
  140. TouchPad: Report Banners
  141. TouchPad: Create/Add Report Banners - image sizes and formats
  142. TouchPad: Export Lenex Meet Results (UK)

Feedback and Knowledge Base