Membership: User Admin type access level definitions

When editing individual accounts in Team Admin > Account/Member Admin, there is an Account Access Settings section. Here is what each access level drop down menu can give users.

Account Access Setting in AMA

Account Status

This is not an admin level but determines if an account is can Sign In or not. See Account and Member Status definitions for more info.

Admin Level

This drop down gives overall access to all areas of SwimOffice. You will generally set someone to at least Email/Print/Calendar if you want to give them Admin access, then set other admin menus if you want to give greater access to specific SwimOffice areas.

Not an admin
Not an admin is for private access to one's account. They can view all their own billing information and service hours (should the team be using this function). The Account holder will only be able to edit their primary contact information and cannot edit their Admin privilege level, billing level and/or turn off their membership. If you want someone to only have access to one of the admin areas below, leave this as Not an admin, although they may need access to other areas as well and thus need a higher admin level.

Email/Print/Calendar enables the user all the control of Not an admin plus the ability to edit calendars, print rosters and send emails to active team members. As well, this admin can manage all Swim Meet Entries and time tracking capabilities of the Platform. The admin cannot create and/or edit an event, but can commit athletes to the events. This admin privilege is perfect for coaches and volunteer team members to help control better messaging, communication, reporting and meet entries.

Webmaster/Event enables the user all of the control of both Not an admin and Email/Print/Calendar privilege levels. In addition, the Webmaster/Event can control almost every facet of the team website content and information, aside from Account/Member and Financial management. Webmaster also is an Event Signup Admin, who manages all the Event Signup activities, including the ability to sign up other accounts for jobs and commit athletes to events.

Superuser is the all-powerful one. Every tool and feature of SwimOffice is available to the Superuser. The primary addition with this privilege level is the billing and time tracking features. This level can access Registration Admin, Lesson Admin, TUMoney, edit the admin level and status of accounts, and edit all member fields. Be careful to limit this control to only a few key team members.

Lesson Admin

This drop down only appears in sites with the Lessons platform. You do not need to set this for Superusers; they have this ability by default. See Lesson Admin levels for info on the three levels of access.

TUMoney Admin

This drop down appears only in sites with the TUMoney platform. When you set this to Full Access, the account will be able to fully manage the TUMoney section of the website. You can set this for any admin level, including Not an admin. You do not need to set this for Superusers; they have this ability by default.

TouchPad PC Admin

Anyone can use TouchPad Meet Management software, but you must select Admin for anyone who needs to sync TouchPad with SwimOffice, even a Superuser. Without this designation, syncing will not be allowed. You must also be a Superuser to initially see a meet in SwimOffice that is synced from TouchPad.

Lesson Account Status

This is not an admin level; it determines a Lessons Account's class enrollment for students and recurring billing status. See Lessons: Setting Account status for more info.

Financial Admin

Allows you to give anyone Read Only ("look but don't touch") or Full Access to all areas in Billing Admin only. Read Only is handy for Board Members, while Full Access is useful for the team Treasurer or Accountant.

REMEMBER: This is a multi-user system and more than one user can be logged into your team website at one-time. The system processes any changes on a first-change basis. This is the reason it is important to set the rules of who is responsible for what clearly to avoid over writing changes.

See Also
Service Hours Admin: Admin level needed to access
Fundraising Admin: Admin level needed to access


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