Meet Results: Auto update records that have been broken

SwimOffice Admin - Webmaster

When you import new meet results you have the option of updating any existing records that have been beaten by the results you are importing. Two things MUST be in place before you can do this.

First, your Team Records page must have record sets, such as for SCY records. If you haven't created any please watch the video below as it includes record creation.

Second, you must have team-defined age groups set up. If you don't then when you import results it will say [No new record found] even if records were broken. The Times Report Age Groups article shows where they are and how to set them up (hint: Team Admin > Time Reports, click Setup Age Groups).

Assuming those are both in place, import your meet results. Before we cover that, here is how the logic works to determine what records are broken. Suppose you have, among others, age groups for 13-15 years and open (ages 0-109).

  • Individual events — For each age group that contains the age of the athlete's result, create a new record if it doesn't exist, or update it if the result beats it.
    • For example, results for a 15 year old will look for records in both the 13-15 age group and open age group.
  • Relay events — Same logic, but system compares the age group of the relay event (NOT the athletes' ages) with the records' age groups.
    • A 15 & Under 200 free relay result might update the both the 13-15 and open age group relay records.
    • An open 200 free relay result will only create or update the open age group relay records.

With that logic in mind, here is how to import results and update team records.

  1. In the side menu click Team Admin > Time Reports > Results by Meet.
  2. Click Import Meet Results for my Team.
  3. Click Browse or Choose File.
  4. Locate and double click your results file.
  5. Check the Update records if new records found check box.
  6. Click Upload the file NOW!

    Import Meet Results

  7. If any records are broken the system will give you a list. If you hover over the course type you will see the previous record details.
  8. Select some or all records you wish to update on both the Individual Events and Relay Events tabs.

  9. Scroll to the bottom and click Approve Selected Records or Ignore All Records.

See Also
Auto Update Meet Entries with New Best Times
Import Meet Results

Meet Results & Times

  1. Meet Results VIDEO Tutorials
  2. Add Canadian time standards
  3. Adding/Editing Time Standards for an LSC
  4. Attendance by Meet Results
  5. Meet Results: Export Team Records to Excel
  6. Can I upload time standards?
  7. Clearing Athlete Approvals
  8. Do TeamUnify's LSC codes not match Team Manager's?
  9. Edit, Modify, Delete or Correct Times
  10. Generating an Eligibility Report
  11. Meet Results: See ALL meet results for athlete, including unattached and other teams - Match ID# Only
  12. Meet Results: Add an athlete's best time manually
  13. How do I attach new swimmer times?
  14. How do I convert relay times for best times?
  15. How do I create a meet/time in the TU database?
  16. How do I create a new time standard?
  17. Delete meet results / edit meet results details
  18. Edit meet results
  19. How do I export times and results using a TM backup
  20. How do I get the times zip file ready for import?
  21. Import meet results
  22. Import swimmer results/best times from Team Manager
  23. Meet Results: Generate meet fees from results
  24. Meet Results: Set Meet Types for results
  25. Meet Results: Create a record of top times on Team Records tab
  26. Meet Results: Time Reports feature comparison
  27. Meet Results: Top Times Reports
  28. Top Times by Athlete - Show all athletes' results
  29. Top Times by Event - Show all athlete's results
  30. Meet Results: Top Times Spreadsheet
  31. How do I generate a top times report by athlete against a standard (with age up option)?
  32. Athlete best time compared to a standard - Seasonal or Best
  33. Meet Results: Top Points Award Labels
  34. Meet Results: Improvements report
  35. Meet Results: Improvement labels by meet
  36. Single Meet Improvement report - Percentage of improvement from best time to selected meet
  37. Improvement Report - Finding the percentage of improvement from fastest recent time to selected meet
  38. Improvement Report - Finding the percentage improvement from the first time swim to a specific meet/date
  39. Improvement Report - Finding the percentage of athlete improvement on a meet by meet basis
  40. Meet Results: High Points Report
  41. Meet Results: Times Report Age Groups are incorrect
  42. Meet Results: Include mixed gender event results in Top Times Reports
  43. Why when I run a top times report for do all my swimmers appear in only specific age categories?
  44. Top Times Report - Linking to a Submenu
  45. How do I show proof of times?
  46. Meet Results: View athlete times by name or filter criteria
  47. View the number of meets your swimmers have attended
  48. Meet Attendance Report by Approved only or Declared and Approved
  49. Some Meet Results missing
  50. Merge ID, correcting ID mismatches in meet results
  51. My Live Results on MM says invalid user name or password for FTP
  52. Real Time Results: Password not working
  53. Swimmer ID Card specified already exists - error / Duplicate USA ID
  54. Split Sheet Reports
  55. Update Times won't use recent results
  56. Update All Events with new Meet Results / Times for Committed Athletes
  57. Meet Results: Auto update records that have been broken
  58. What is the blue L after my swimmers time?
  59. What order are my meet results sorting in?
  60. Why are swimmers results are missing from meets?
  61. Why aren't my swimmer's times showing but I know they are in the system?
  62. Why can't I see my kids meet results?
  63. Why do I see other team's meet results?
  64. Why do I see other team's times in the meet results?
  65. Why will my result file not load into TeamUnify?
  66. Why can't I import my un-attached swimmers?
  67. Importing high school or Zone meets - Results where athletes did not compete for your team
  68. Meet Results: Manually add meet results / swimmer's times
  69. Meet Results: Set up FTP/SwimOffice to work with Meet Manager Live Results
  70. Meet Results: Multiple Live Results for Meet Manager - additional working directories
  71. Athlete's Best Times - Viewing and Generating Options
  72. Meet Results: How swimmers link to their times in the TU database
  73. Meet Results: View relay results
  74. UK Meet Results: Age Up in Time Standards and Time Reports
  75. UK Meet Results: Results time conversion factors

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