Meet Entries: Generate meet fees batch/report from entries

SwimOffice Admin - Email/Print/Calendar

Billing meet fees is a two step process.

  1. Generate a meet fees batch/report from either
    1. Meet entries or
    2. Meet results
  2. Invoice and charge meet fees.

This article covers step 1a, where any admin can either generate a meet fees batch or a meet fees report to submit to the meet host.

  1. Go to your Events page.
  2. Click Edit Commitment below the desired meet.
  3. Click Committed Athletes tab.
  4. Click Generate Entry Files in the Export section.
    Committed Athletes screen
  5. If you want to generate a meet entry fees report so you can submit it to the meet host, click the desired link under section 2. You may skip the rest of the steps.
  6. In section 3, Generate Meet Entry Fees Batch, if you want to generate the fees for only one Roster Group, Billing Group or Location, select the appropriate option and then select from the dropdown that appears.
    Meet Entries Files Generation
    Note: If section 3 looks different, you must activate Generate Meet Fees v2 (Billing Admin > Billing Setup > check Generate meet entry fees on entry file generation, click Save Changes).
  7. You may enter Notes that will be saved with the batch and only visible to Super User and full access Financial Admins who will process the batch. For example, if you will generate fees only for a certain location, type Bachelor kids, for example.
  8. Click Generate Entry Fees Batch NOW and OK to confirm.
  9. This will generate a fees batch and display it on the Meet Entry Fees screen. Here you can review all the entries to make sure they are accurate and complete. If not, you can go back to Committed Athletes and make any needed corrections, then generate another batch.
    Meet Entry Fees
  10. This will also email the Billing Administrator (defined in Billing Admin > Billing Setup) the following: "A new meet entry fee batch has been generated for your team. Please click the below link to review the batch and create invoices/charge credit cards." Clicking the link will take them directly to the screen above, where they can generate invoices and charge meet fees. The Billing Administrator will need to be a Super User or full access Financial Admin for the link to work.
  11. Super Users and full access Financial Admins can directly generate invoices and charge meet fees from here using the Action button. Email/Print/Calendar and Webmaster admins will not see that button, but they will see the Communicate and Export buttons.

See Also
Invoice and charge meet fees
Generate meet fees from meet results

Meet Entries

  1. Meets & Events VIDEO Tutorials
  2. Approving Athletes
  3. Athlete's times show NT in event
  4. Best times discrepancies between meet entries and reports
  5. Bonus events / exhibition events
  6. Can coaches be added to Meet Entry Report?
  7. Seasonal Team - Can I change my LSC code to match Team Manager?
  8. Can I have Backup Swimmers for my Relays?
  9. Can I Import Meet Results Files Using My Team Code Only?
  10. Can I import my entries into Team Manager?
  11. Committing Athletes
  12. Entry Report: Why do some times say "missing meet!"?
  13. Commit athletes to IE by event, swim-up athletes
  14. Generating a Meet Entries file
  15. Generating a Meet Entries Report
  16. Meet Entries: Generate meet fees batch/report from entries
  17. Meet Entries: Generate meet fees file/report (old ver)
  18. Change the Rec League Code Attached to Team's Meet Entries
  19. Edit/Add/Delete existing times, results and relays for athletes in the times database
  20. How can my parents run a meet entry report listing all meets they have entered?
  21. Run a dual team intrasquad meet
  22. How do I approve relays?
  23. How do I create a record for an athlete not in my member database?
  24. How do I delete meet results and reimport?
  25. Enter athletes into events using QuickEntries
  26. How do I exclude an athlete(s) from a relay?
  27. Viewing the notes your accounts or parents leave for the athlete when they commit to an event or meet
  28. How do I get Team Manager Entry files off of the website?
  29. Events: View and use swim-up/swimup athletes
  30. View or Export Notes from Committed or Declined Athletes
  31. How Do I See What My Team/Club Codes Are?
  32. View the notes from the Not Committed / Declined Athletes in a meet
  33. Meet Entries: Create a Relay using Auto Find, Add NT Relay, or Manual Add
  34. Is there a way to export the team records in a file to import into Meet Manager?
  35. Online Meet Entry (OME) - USA Swimming
  36. Rejecting Entries
  37. Meet Entries: Set Athlete's Attach Date to auto set UNattached
  38. What does non standard stroke error mean?
  39. Where do I get an “ev3” file?
  40. Why are my swimmers not aging up correctly for a meet?
  41. Why are some seed times NT even though the athletes have best times? Course Type
  42. Why are there qualifying times populating my swimmers entries that are not in my database?
  43. Why can't I find the icon that lets me connect my events to meet results?
  44. Meet Entries: Heat and lane assignments
  45. Meet Entries: Using two team club codes for combo teams
  46. Meet Entries: Change Course Type
  47. Why does meet attendance report not show all meets?
  48. Multi Decline Athletes
  49. Meet Entries: Not USA Registered athletes, Entry Report
  50. Meet Entries: Auto add / build NT relays
  51. Meet Entries: USA Swimming athlete registration check
  52. Meet Entries: Add/edit/enforce day/session entry limits
  53. Meet Entries: View Commitment Log of changes made
  54. Meet Entries: Restrict entry times to certain meet type(s)
  55. Meet Entries: Use converted times for relay entry times
  56. Meet Entries: Use only recent times for entry times
  57. How do I print entry labels/cards?

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