Service Hours Forecast

SwimOffice Admin - Webmaster

This report joins data from Meet Entries, Job Signup, and Service Hours to give users a view of where accounts stand in meeting their service hours obligations.  Note that this report does not include completed jobs; it only lists those jobs for which users signed up but did not complete. The "Detail" rows list how much a given job was worth. The "Summary" rows list the following:

  • Total Hours/Points: How much all the non-worked jobs add up to
  • Obligation Balance: How many points/hours the account still has to go
  • Shortage/Overage: How many points/hours the account would be over or under if they worked all those jobs

To access this report,

  1. Go to Events tab > Reports
  2. Click [Admin Only] Service Hours Forecast to Excel

This report will give you an Excel report showing you, based on your filter selections, jobs that have been signed up for compared to the service hours admin data.

This information is tied to the online meet entry declaration system, meaning jobs defined on your Events page.

  1. Meet Filter - Select Course Type or All (SCY, SCM, LCY)/Meet Type/ Since & Until Date. This will look at all meets that were entered using the SwimOffice online meet entry system.
  2. Member Filter- Select Status, Roster Group, Location. This will show only these designations set in account member admin/members tab.  These relate to the athlete.
  3. Account Filters - Select Status, Obligation and select either Show account with no jobs or with no meet entries if you would like those accounts/athletes to show up on your report.  

Job/Service Hours Admin

  1. Jobs & Service Hours VIDEO Tutorials
  2. Jobs QuickStart Guide
  3. Admins sign in members to jobs - How To
  4. Job Reminder and Notification Alerts - Email and Verified SMS (text)
  5. Hiding the job length in hours that is displayed to the accounts
  6. Can my accounts add in names of who will be working their shifts in the Jobs Module?
  7. Confirming jobs done after completion
  8. Turning on the Jobs Module / Create or Copy Jobs or Add a New Job
  9. Jobs: Email the Job Signup Invitation
  10. Find Workers Who have/have not signed up for a job
  11. See all jobs one account or many accounts has signed up for and generate a report
  12. Using the jobs module to collect concessions to sell at a meet
  13. Job Reports for Signups on Meet Day
  14. How do I generate a report of the Jobs Module that includes the optional volunteer information (Worker Names)?
  15. How do I remove someone from job signups whose status is canceled/hidden?
  16. Job Signup - Public View and Admin Signing Up Other Accounts Function
  17. Parents (non admin) See All of The Jobs they Have Signed Up For
  18. Setting the Maximum allowable jobs a parent can sign up for
  19. Job Signup - How can I turn off and keep data?
  20. Multi Edit Date and Time Period in Job Setup
  21. Service Hours Forecast
  22. Adding worked service hours manually
  23. Clone Jobs
  24. Different service hours requirements for different groups
  25. The Jobs are all created but when I turn it on you can't sign up
  26. Jobs - Creating Volunteer Labels
  27. Jobs: Activate/allow job signups
  28. Jobs: Use points/sessions instead of hours in Jobs/Service Hours

Feedback and Knowledge Base